Thousands of carriers take steps to become more efficient every day by embracing fleet management technologies. So, it makes sense to dive deeper into this topic. Sometimes, “metrics” sounds like one of those business seminar buzzwords that people toss around, without really knowing what it means. But metrics are most definitely real, and they are part of any successful organization. Fleet managers use metrics, whether they know it or not, every day. Metrics help managers know where they stand. They measure performance, provide benchmarks, and offer goals and targets at which the day-to-day and strategic activities of the fleet function can aim.
Metrics are important—they can help monitor progress, but they can also become a bunch of numbers if they aren’t measuring anything useful. In order to be on top of your fleet operations, you need to make sure you’re measuring well.
Before you head out on a run, you know that you need to inspect your vehicle carefully and this is one of the metrics every fleet manager should be tracking. What you may not realize, however, is that post-trip inspections are every bit as important as your pre-trip efforts. Have you been skipping your post-trip inspection? Consider these important benefits. This post-trip inspection isn’t just important for maintaining compliance and ensuring that you have covered all the important details. It also offers a number of benefits to carefully consider after each trip. A Post-Trip Inspection Ensures That Your Mechanics Have Time to Repair Damaged Vehicles.
A pre-trip inspection prevents you from rolling out with a vehicle that suffered damage that no one noticed. A post-trip inspection, on the other hand, can prevent costly delays and make it easier to move your trucks out on time. A Post-Trip Inspection Ensures That Any Problems Are Noted and Reported.
Monitoring your fleet vehicles’ maintenance and service needs and planning for preventive maintenance is a must to keep your company up and running and your customers happy. Otherwise, you will run your fleet until vehicles break down, and then you will have to deal with longer periods of downtime. It makes much better business sense to be proactive about maintenance and preventive maintenance to keep your equipment and vehicles in the best possible shape. Proper vehicle maintenance boosts your productivity and efficiency, especially when you schedule the maintenance and can account for the downtime of certain vehicles at various times. The costs associated with maintenance are more affordable than unanticipated repairs, and vehicles that receive regular maintenance run more efficiently and result in lower fuel costs. Well-maintained fleets also help drivers avoid fines when stopped by law enforcement for safety checks.
High quality control and management software should show:
Despite initial precautions, nothing is forever. From time to time you’ll have to face problem vehicles, but it’s just part of maintaining an active corporate fleet, this is an important fleet management metrics. Without a proper management plan, the repair costs can rapidly spiral out of control. And again, access to this information could give you a more detailed idea of the process, which will save you money in the long term.
Available cars include all vehicles which are available for work at a particular time. The team which is responsible for managing the corporate fleet needs to know the main metrics every fleet manager should be tracking such as vehicle’s availability, but as the number of vehicles in a fleet increases so does the chance of errors occur. Information needs to be easily accessible. The percent of active vehicles divided by categories (cars, trucks, trailers, etc.) should be known at any time. The available vehicles can quickly and easily be kept track of using a real-time corporate telematics system.
Almost every Fleet Manager is facing an issue of how to optimize fuel usage and in this way to cut operations costs. However, it is almost impossible without a proper Fleet Management system that records the patterns of driver behavior.It is possible to waste fuel and save less than 3 minutes per hour driving, but can result in using 40 percent more fuel. how drivers act on the road has a huge impact on your fuel costs. That is not going to help your fuel savings or help your on-time delivery tell your drivers to take it easy. Speeding is dangerous, wastes fuel and creates higher levels of toxic emissions. So how can you tell if drivers are doing any of these things? Installing telematics is an effective way. But it’s safe to say that all drivers benefit from regular training and guidance—whether you have telematics data or not.
To keep fuel costs down, drivers should use cold weather driving techniques in fall and winter, and warm weather techniques in spring and summer. Another way to save fuel is planning better routes, it helps your drivers get where they need to go, faster. And the less time they spend driving around and idling in traffic, the less fuel they’ll use. You can also start improving route planning right away by letting drivers know about traffic apps, like Waze. These apps can help them avoid traffic issues in real time.
Metrics every fleet manager should be tracking, Fleet utilization is a measurement of fleet asset performance against resulting profitability. Measuring utilization can help fleet managers determine if they are making the best use of their vehicles, if the return on investment is up to par with expectations, and where adjustments may need to be made to optimize fleet performance. After monitoring asset utilization in metrics every fleet manager should be tracking for several months, you may discover under-utilized vehicles in your fleet that can be better used or sold for a profit. On the other hand, you may discover your current fleet size can’t meet demand.
The key to optimizing your cost of ownership and utilization rate is knowing the details of what is going on with your fleet. Knowing when the vehicles are being used – what days during the week and what time during the day. Knowing what vehicle are the preferred choice by the users, understanding what type of trips the vehicles are used for, and what vehicle specification is needed for those trips are all key information for you to make the right choices on the fleet composition.
one of the Metrics Every Fleet Manager Should Be Tracking, Drivers are the face of your company. In order to ensure the success of your business, you need the proper tools to make drivers productive, efficient, and safe. Monitoring driving habits for areas of improvement can be a very valuable practice.
This module helps to keep track of driver behavior and stores the related data. By storing all driver licensing and medical information in the software, fleet managers can always check if their drivers have valid licenses, set up reminders for those whose license needs renewing, and ensure that drivers have taken and passed medical tests. Having skilled drivers behind the wheel reduces accident risks and saves up to 12 percent on the fleet costs. That’s why monitoring driver performance will certainly pay off. You’ll be able to take immediate action if a driver demonstrates aggressive driving, acts fatigued, or distracted.
Read more: Driving Behavior Improvement with Telematics
When it comes to fleet safety and compliance, it’s important that your teams are following the rules. One small mistake can mean the difference between an on-time delivery or a hefty fine; a boring and safe delivery and someone becoming critically injured. Aside from the risk of something happening to your drivers, your company’s reputation is also on the line. Safety is a critical aspect of any company metrics every fleet manager should be tracking just as closely as maintenance and repairs. Taking a proactive stance on fleet safety ensures the well-being of your drivers and assets and decreases unnecessary expenses.
Implementing safety procedures into your driver management system which is one of the main metrics every fleet manager should be tracking, can help your fleet maintain airtight compliance. Tracking fleet metrics like driver behavior and DVIR results decrease liability and help avoid costly fines and accidents.